Meeting with your designer for coffee.

Why You Should be Meeting with Your Designer

Article by Venessa Baez | March 27, 2018

Most independent contracts act as their own project manager, keeping the client’s project in scope and on time. Meeting with your designer is a good time for the two of you to determine if you need to meet regularly, or if you will both be able to manage your project from a virtual perspective.


Okay, so it might be a cliche that the world is getting smaller every day. We live in a future that only science fiction writers would have imagined. We’ve gone from switchboard operators to webcams in our pocket in less than a century. So if we can just shoot off a quick email to text to get our message to a client or vendor on the other side of town, why bother seeing anyone face to face? And if their work can be done virtually, why should you be meeting with your designer?

Reason 1: Lots can get lost in digital communication.

“Lots can get lost in translation. If you can meet in person, meet in person. Even more so with photography.” – Sofia Lareau, Photographer

One of the pitfalls of email or texting is that you lose the benefit reading the body language of the person you’re talking to. You also lose the benefit of things like a person’s tone of voice or reactions to certain phrases or suggestions. Emojis and italics can only go to far when trying to convey intention or emotion through the written word.

Reason 2: They can get a better idea of how to manage your project.

“You need to be able to discern the personality trait of each client. Clients that are very focused mentally can be easy to handle virtually. Others need you to wrangle them in mentally and if so, you should meet with them in-person to save you both headaches later.” – Ebony Grimsley-Vaz, Above Promotions.

Most independent contracts act as their own project manager, keeping the client’s project in scope and on time. Meeting with your designer is a good time for the two of you to determine if you need to meet regularly, or if you will both be able to manage your project from a virtual perspective. As an excited business owner, passions can get the best of us and cause us to think larger and further than the immediate task. And meeting in person can help in bringing one down to earth.

Reason 3: You get to deduct the mileage on your taxes.

If you are meeting with your designer (or any vendor) at a location other than your regular business locale, you can claim the mileage spent driving to that meeting on your taxes. Using a bookkeeping application like Quickbooks can help with keeping track of your mileage and will tell you an estimate of how much you can claim.


Are you based in the Tampa Bay Area? Hire a designer in your area today.


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